What is the Process for Hiring Luxury Event Furniture? A Step-by-Step Guide
You might be asking yourself:
• Where do I even begin?
• What information do I need to have ready?
• How do I find inspiration for my event’s style?
• What happens with delivery and collection?
These are exactly the right questions to be asking, and it’s a topic we discuss with our clients every single day.
Frankly, the quality of your event often depends on the quality of the process behind it. To give you complete clarity and confidence, we’re pulling back the curtain to show you our proven, four step process for a flawless furniture hire experience.
Before we can provide meaningful advice or an accurate quote, we first need to understand the fundamentals of your event. Think of this as the essential foundation upon which everything else is built.
Type of Event
Is it a wedding, conference, exhibition, or party? The function dictates the furniture needed.
The Guest Count
This is perhaps the most important piece of information, as it directly impacts the quantity of chairs, tables, and lounge seating required.
The Venue
Knowing the name and location of your venue is critical. It allows us to consider the venue's style and anticipate any logistical challenges.
The Date
We need your event date to check the availability of our collections and our team.
With just these four pieces of information, we can begin to form a clear picture and move on to the creative stage.
This is where the creative process truly begins. Many of our clients know they want a stunning event but aren’t sure how to define a specific look or where to find inspiration.
That’s why we have created two powerful tools on our website to help you.
First, we invite you to explore our Moodboard gallery. This is a curated collection of design concepts, from “Modern Dining” to “Natural Textures.” Browsing these allows you to quickly discover different styles and identify the colours, textures, and overall atmosphere you’re drawn to. It’s the perfect starting point for your vision.
Second, we have our Venue Showcase. This shows our furniture collections set up in real event spaces at some of the best venues in the UK. This helps you visualise how a certain style might look in a space similar to your own.
Once you have some ideas, our design team are more than happy to work with you to create a bespoke moodboard for your specific event, ensuring we are perfectly aligned on the creative direction.
This is the step that many people overlook, but it is our secret to a flawless event. A beautiful moodboard is useless if the furniture doesn’t fit or if the layout causes problems for your guests.
A professional floor plan is our blueprint for success.
Our team will take your venue’s dimensions and map out the precise placement of every single item. We do this because it prevents common problems before they can happen. The floor plan guarantees:
• The furniture you’ve chosen will physically fit in the space.
• The flow of traffic will be smooth, with no awkward bottlenecks.
• Key areas for dining, networking, or entertainment are clearly and effectively defined.
Think of the floor plan as your insurance policy against on-the-day stress.
The logistics of an event should be invisible to you and your guests. Our process is designed to handle everything, so you don’t have to.
We often get asked, “Do I need to co-ordinate with the venue about your arrival?”
We’re more than happy to deal directly with the venue on your behalf, just say the word.
Our white glove logistics service is all inclusive. Our team will: